Create a mandatory rule

To create a mandatory rule:

1. From the main menu, select Administration > Instance Management > Module - Receipt.

   The Module - Receipt screen appears.

2. Click the New Receipt Mandatory Rule or New Image Mandatory Rule link.

   The Insert New Rule dialogue box appears.

3. Use the following descriptions to define your rule:

   Field	Description
   Billing Currency	The currency in which the transaction is billed in. Commonly used to locate which country the employee is based in.
   Source Currency	The currency in which the employee made the transaction.
   Amount >	This option allows you to indicate the value at which the receipt status or image becomes mandatory. For example, if you enter the amount 55, it would be mandatory for a user to attach an image or select a receipt status for transactions that are $55 or greater.
   Transaction Type	This option allows you to build different rules based on the transaction type; for example, purchase, cash withdrawal, account fee. The transaction type called ‘Common’ includes a number of common transaction types, saving you from creating rules multiple times. Transaction types in this group include: Purchase Credit voucher Dispute credit adjustment Credit adjustment Debit adjustment Other credits Other debits Purchase request Cash expense Activity Account plan fee Account misc fee Activity credit Account credit Account discount
   Receipt Status	Note: This option is only available for image mandatory rules. This option allows you to require an image based on the receipt status: (blank) - applies the rule, regardless of whether the receipt status is set Yes No Yes or No - applies the rule if the receipt status is yes or no.
   Home Country	This option allows you to supplement the billing currency. For example, if you have Euro or USD issued cards, then basing your tax rules solely on billing currency may not give you enough freedom to build different rules within single currency cross country regions. It is only recommended if you require this level of flexibility. Otherwise, Billing Currency will be easier and more efficient for you to use to start with.
   Source Country	This option allows you to further differentiate suppliers within single currency regions. Like Home Country, it is only recommended if you require this level of flexibility. Otherwise, Source Currency will be easier and more efficient for you to use to start with.
   Company Unit	This option allows you to build different tax rules by your company divisions.
   Account Program	This option allows you to build different tax rules for your different programs, in particular requisition, phone, cash, and card.
   Account Issuer	This option allows you to build different rules between your different card issuers (if you have more than one card issuer).
   Issuer Tax Code	This option allows you to use the tax information provided at the point of sale by your card issuer to trigger tax rules.
   Merchant Group	This option allows you to choose the merchant group for which the mandatory rule applies.

4. Click Save.

   The new mandatory rule automatically appears (as a pink box) in the mandatory rule structure.

5. If you want to view the mandatory rule structure based on a different set of rule criteria (dimensions), click the Viewing Dimensions link at the top of the screen. You can select up to four of the dimensions, therefore limiting the view to only those mandatory rules that use those dimensions.