Travel documents

When travel is arranged, travel documents are generated and emailed to you. In addition to receiving the email, you can also review and read all your travel documents for a period you specify or for a particular date.

To view your documents:

1. While logged on to the Shared Travel Services, select Travel Documents from the main menu.
2. The Travel Documents page opens with a form for you to complete to help you find the document you wish to view.

   There are two options on the left:

   • Travel date range

     By default, Travel date range is selected. To use this feature, either accept the default values for Start Date and End Date or change them to your preferred dates. You can type dates in any valid format directly into the boxes or click to open a calendar in which you can navigate and select dates for each.

   • Specific travel date

     If you know the date and only wish to view documents for that date, select this option.

3. When ready, click Search.

   The results of the search are returned in a grid below the search area. the grid displays a number of columns to help you locate the item you wish to view:

   • Date of Travel
   • Email Subject
   • Document Type
   • Document
   • Date Sent

     Note: If the results in the grid contain more entries than can be viewed in one page, each page is numbered. The page numbers are displayed at the bottom left of the grid. To move to a different page, click the page number. The total number of rows in the grid and the number of pages is displayed at the bottom right of the grid.

4. In the resulting list, you can filter them using the Filter in the top right of the grid. Click the arrow and select the best filter for your search.
5. To view the document, once located, click View in the Document column for the corresponding row.
6. The document will open as a pop up form on screen for you to read. Click the Print button at the bottom of the form to open the default Windows Print dialog and print from there to your preferred printer.
7. Click Cancel when you wish to close the form.