Create policy rule

To create a new policy rule:

1. From the main menu, select Administration > Instance Management > Module - Workflow Rules.

   The Module - Workflow Rules screen appears.

2. Click the New Policy Rule link.

   The Create New Policy Rule window appears.

3. Use the following descriptions to create the policy rule:

   Field	Description
   Description	Type a meaningful name for this rule. This value will appear as the name of the rule within the workflow tree diagram and will be seen by approvees and approvers.
   Apply Rule Against	These two drop-down fields allow you to define what this rule applies to. The first drop down list relates to either card transactions, card statements or expense reports. The second is the account type you want to apply the rule to.
   Account Type	The account type options available for selection are determined by the selection made in the Apply Rule Against field. If the rule you are setting up is further restricted by a specific account type, select it here.
   Issuer Type	The issuer type options available for selection are determined by the selection made in the Apply Rule Against field. If the rule you are setting up is further restricted by a specific issuer type, select it here.
   Parent Rule	If you want to set up a parent-child relationship between it and an approval rule, select the approval rule from the Parent Rule drop-down list. In a parent-child relationship, changes to the approval status of a parent are immediately reflected in the approval status of its linked transactions children.
   Policy Status Level	A policy status level indicates how important this policy is on a scale of 1 to 4. Level 1 is red or 'critical' and level 4 is green or 'minor'. The policy status level determines what colour to highlight the breach icon beside the transaction when it triggers a policy rule. If a transaction triggers more than one policy rule, all are shown, however the transaction will take the overall status of the highest policy status level of all the respective rules.
   Group Member	If this rule relates to an existing group of rules, select the group from the drop-down list box. If you do not select a value, the rule will become an independent rule.
   Behaviour	The Behaviour field determines how this approval rule will behave in relation to other rules. There are two options in the drop-down list: Dominant. The transaction will always require approval for each dominant rule triggered for the transaction, ie. if two dominant rules are triggered by a single transaction, two approval rules will be required. Submissive. A submissive rule will be overridden by a dominant rule should it occur on the same transaction, ie. if two rules are triggered on the same transaction, one dominant and one submissive, the dominant rule will apply.
   Process Order	Where this rule fits within the process order in the group. The process order number determines the priority of the rule as selected by the system and therefore displayed to the approver. The number must be unique within the group, and the group's process ordering must be sequential, eg. 1,2,3,4 not 1,3,4,5.
   Automatic Rerouting	Transaction approvals can be rerouted if they are not actioned on in a specific time frame by entering the number of hours in the No. of Hours Before Rerouting field.
   Amount Rule	The Amount Rule and Amount Value fields allow you to build how the approval rule will function. This drop-down list contains the following options: Blank. If left blank, this rule will take effect for any transactions of this type, regardless of transaction value. Amount less than. The rule will be triggered if the transaction value is less than the amount specified in the first Amount Value field. Amount greater than. The rule will be triggered if the transaction value is greater than the amount specified in the first Amount Value field. Amount between. The rule will be triggered if the transaction value is greater than the value specified in the first Amount Value field and less than the value specified in the second Amount Value field.
   Amount Value	These values are used in combination with the Amount Rule field to define the circumstances under which this approval rule is enabled.
   Approval Rule Dates	These fields determine when a rule will be applied. Enter only the Start Date if the rule is effective from a specific date but does not expire. Enter only the Expiration Date if the rule is effective immediately but expires on a specific date. Enter both dates if the rule is effective only for a specific period. Leave both fields blank if the rule is effective immediately and never expires.

4. Click Save.

   The new policy rule will appear as a green box in the workflow tree diagram. The colour of the small bar to the right of the policy rule indicates the rule's policy status level.