Code transaction at enhanced data level

If enhanced data coding has been enabled for your company, you will be able to code transactions at the enhanced data level.

To code transactions at the enhanced data level:

1. Click the Apply Enhanced Data Coding link at the bottom of the Coding tab.

   Shared Travel Services automatically checks to see if there is any enhanced data associated with the transaction, and if there is, and the enhanced data balances with (adds up to) the transaction's total amount, it displays the data as separate line items.

   By default, the tax applied to the separate line items is controlled by the tax type in the VCF file (you can view the tax type in the Reserved Field 1 field on the Summary tab of the Transaction Details window).

   If GLL (Gross Line Level Tax) or GIL (Gross Invoice Level Tax) is specified, the solution displays the tax amounts in the enhanced data, and sets the tax code to Gross Tax.

   If NLL (Net Line Level Tax) or NIL (Net Invoice Level Tax) is specified, the solution sets the tax amounts to zero and the tax code to No Tax. It automatically creates an additional line for the total transaction tax amount, and sets that tax code to All Tax. If, however, a certain company-level option is enabled, the solution divides the total transaction tax between all the line items and sets the tax code to Gross Tax, allowing the tax amount for each line to be all allocated to the relevant cost centre.

2. To view more information about each line of enhanced data (quantity, unit of measure, product code, unit price, discount, line item total and VAT rate), click .
3. Code the individual line items, including the tax, freight and discount. If default codes have been created for the tax, freight and discount, you can alter those codes.
4. To remove the enhanced data coding and return to a single transaction for coding, click Remove Enhanced Data Coding.