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Supplier subject
This subject rule makes it possible to apply an approval rule to an individual supplier. For example, if you have an approval rule that will apply to any transaction over $500, you can use a supplier subject to further define a rule that will apply to any transaction over $500 from suppliers x, y, or z.
Merchant category subject
This subject rule makes it possible to apply an approval rule to any transaction made through a specific merchant type. For example, you could set up an approval rule to help monitor any purchases made at dry cleaning stores.
Merchant group subject
This subject rule makes it possible to further apply an approval rule to a particular merchant group. For example, you could set up an approval rule to help us monitor any purchases made at any hotels. Merchant groups are similar to merchant categories but are higher-level groupings.
Currency subject
This subject rule makes it possible to apply an approval rule to the use of an individual currency. For example, using a currency subject you could set up an approval rule to help monitor any purchases made in a particular foreign currency, or even purchases made in a foreign currency over a certain value.
Transaction type subject
This subject rule makes it possible to apply an approval rule to a group of individual transaction types. For example, you could set up an approval rule that would require approval for any ATM cash withdrawals.
Child transaction type subject
This subject rule makes it possible to apply an approval rule to a group of individual transaction types that are dependent on another transaction. For example, you could set up an approval rule on a travel advance so that it will only be approved if the parent requisition is approved.
Day week subject
This subject rule makes it possible to apply an approval rule to a certain day(s) of the week. For example, you could use it to monitor any transactions made on the weekend.
Finance type
This subject rule makes it possible to apply an approval rule to a particular finance code type. This finance type will depend on the financial code structure of your organization but, as an example, it could monitor any transaction coded to a particular code type, eg. project or production order. This would mean any transaction coded to this code type would require an approval.
Finance code
This subject rule makes it possible to apply an approval rule to a particular finance code. For example, it could monitor any transactions coded to a particular project code. Any transaction coded to this code would require approval by, for example, the project manager of this particular code.
Source country
This subject rule makes it possible to apply an approval rule based on the country a transaction was made in. For example, you could set up an approval rule to help monitor any purchases made in a particular country. This is a multi-select function which allows you to identify more than one country to which the workflow (or policy) rule would apply. This is useful when a transaction's source currency may be ambiguous. It is important to note that not all transactions have a source country designation, so a source country approval rule can only be applied to the transactions that do provide country details.
Home country
This subject rule makes it possible to apply an approval rule based on the home country designation against the cardholding employee. This home country designation of an employee can be set in the human resources (HR) interface file. Using the home country rule is useful when the billing currency an employee may be transacting in is ambiguous to their global location, and you want to have different approval rules based on these global locations. This is a multi-select function which allows you to identify more than one country to which the workflow (or policy) rule would apply.
Spend Wizard question
This subject rule makes it possible to apply an approval rule to a Spend Wizard. If the specified form is used when completing the coding for a transaction, approval will be required.
Spend Wizard question response
This subject rule can be used to trigger approval based on the use of particular field within a Spend Wizard. For example. if a user has entered an amount into a “Mini Bar” field within the “Accommodation” Spend Wizard Type.