Make code inactive

If you no longer want employees allocating their expenses against a charge code, you can make it inactive. Once you've made a code inactive, an employee can no longer search for, or select, this code. A code can also be made inactive via the charge code (CC) interface file.

Note: You should also change the status of the code in the charge code (CC) interface file to inactive. If you don't, the code will be made active again when you refresh the file.

To make a code inactive:

1. Click the Charge Codes button on the Administration Overview diagram (Employee view).

   The Charge Codes window appears.

2. Use the search criteria defined in the Search for charge code procedure to narrow the search for the code you want to make inactive.
3. Select the check-box beside the code(s) you want to make inactive.
4. Either:
   1. Click Edit and select the Inactive check box from the Edit Charge Code dialog box.
   2. Click Group Action and select Change Status to Inactive from the drop-down list.