Travel arranger details

If necessary, click the Manage profile menu at the top of the page.

If your role is as a Travel arranger only, the menu on the left of the page will reflect this.

If this is the first time you have visited this page, you will see that some of the information has already been completed while some may remain blank, depending on information provided when your account was registered. You can add information and modify the information as you prefer.

The information provided in this part of the help file is specific to an arranger only. There is no provision for adding the personal information necessary for arranging travel for yourself.

Warning: It is very important to save your changes. If you fail to do so, when you switch to another page, your changes will not be saved.

The first area concerns your name information.

Username

Your username is the name you use to log on to Shared Travel Services. In this screen you cannot change your username. You will see that the Username box is dimmed. Click here for information on changing a username.

First name and Last name

1. The First name and Last name boxes are already complete as this is mandatory information and must be supplied on registration. However, you can change them if required. Depending on the system configuration more or less information may be required, for example, you may also be able to supply one or more middle names. If more than one person with the same name is registered, this option may be useful in identification, if configured, but it is not a requirement to use this to distinguish between persons as duplicate names are permitted.

   Note: While Usernames cannot be duplicated, as validation will prevent this from occurring, other information such as First name and Last name can be duplicated.

To change or add name information:

1. Select the box to be edited.
2. Edit the name.
3. Click Save.

Contact information

Within this section, you may see two or more labels appended with (*). This symbol indicates conditional mandatory boxes at least one of which must be completed.

To add/edit contact information:

1. Click in the box to add or edit information. At least one telephone number and an email address must be supplied. These will already contain information supplied at registration, but if you need to change them, you can do so here.
2. Add or amend the information.

   Note: Under Notifications, you may see a Mobile phone type box. If present, this feature is designed for those who travel internationally and have a phone adapted for use in multiple regions.

3. Click Save.

Language

To change the default language for the site:

1. Click the arrow to the right of the Language box.
2. Select the required language.
3. Click Save.

Address

Address information here is a business address rather than your personal address. These addresses are stored on the system. If you move offices, you may need to change this information.

To change address information:

1. Click Select to the right of the address displayed and locate the new address.
2. If the list provided is too long to find the new address, type the name of the City/Town in the box provided and click Search. This will narrow the list down, allowing you to find the address more easily.
3. When you have located the address, click Select to the right. The new address is now displayed in your details.
4. Click Save.