Recalculate default transaction coding for a period

Note: This procedure applies to all extract types.

This function is used when you want to reapply the system defaults against transactions in order to pre-populate the charge code fields based on the merchant category, the employee, or the supplier default charge codes. For example, if you were required to map an account to an employee via the Account Management function, the default settings for pre-populating the transactions would not have been applied when the transactions were loaded. This function will apply the defaults to those transactions after the mapping has occurred.

Important:

• Using the icon to recalculate the default transaction coding will only apply changes to transactions that have blank values in the charge code field. It will not overwrite existing values previously defaulted or entered by the employee.
• When you do a transaction default recalculation, this automatically does a full approval rule recalculation for the period.
• If you create a new rule or edit an existing rule and that rule change impacts a transaction that has already been approved, when you recalculate approvals it will change the approval status accordingly for the impacted transactions, ie. a transaction that was already approved could return to Approval Required status if there is a rule change that would place it in this status. It will not overwrite transactions already in the Approved status, if the new or changed rule does not apply to the transaction.

To recalculate default transaction coding for a period:

1. From the main menu, select Administration > Period Management > Statement Periods.

   The Statement Periods screen appears.

2. Click to the right of the selected period.

   A window will appear that shows you the last 10 times this action was performed, and the status of the running action if currently running.

3. To start the default transaction coding recalculation for the period, click the Start Default Coding Recalculation Job link.

Note: Once you have started this process, you can close the window and continue with other functions on the system.