Membership cards

Many means of transport offer membership cards. If you have one or more of these membership cards you should register them here.

Warning: The Membership card section is fully system configurable and may not be available within your organization, or only in part.

If necessary, click the Manage profile menu at the top of the page. Click Membership cards in the navigation area on the left of the page.

An extended navigation area at the top provides links to different types of membership cards.

Airline

To add a membership card:

1. By default, Airline is selected in the navigation area with its form displayed below. Existing Airline membership details are listed at the top. If none has been registered, the message No cards found is displayed.
2. In the Enter airline membership details form, click New to enable the form.
3. Click the arrow to the right of the Airline name box and select the relevant airline from the list.

   Note: This list is system configured and cannot be changed by you.

4. Correctly enter your Membership number as displayed on the card.
5. Click Save.

   The card details now appear as a row in the Existing airline membership details area.

6. Repeat the procedure to add further membership cards.

To edit an existing card:

1. Locate the relevant row for the card in the Existing airline membership details area.
2. Click Select to the right of the row. The details for that card then appear in the Enter airline membership details form below.
3. Edit the details as necessary
4. Click Save. The information is updated

To delete a membership card:

1. Locate the relevant row for the card in the Existing airline membership details area.
2. Click Delete to the right of the row. A message will ask for confirmation.
3. Click OK to delete it permanently or Cancel to keep it.

Hotel

In the navigation area at the top, click the Hotel link. Existing hotel membership details are listed at the top. If none has been registered, the message No cards found is displayed.

To add a membership card:

1. In the Enter hotel membership details form, click New to enable the form.
2. Click the arrow to the right of the Hotel chain box and select the relevant hotel chain from the list.

   Note: This list is system configured and cannot be changed by you.

3. Correctly enter your Membership number as displayed on the card.
4. Click Save.

   The card details now appear as a row in the Existing hotel membership details area.

5. Repeat the procedure to add further membership cards.

To edit an existing card:

1. Locate the relevant row for the card in the Existing hotel membership details area.
2. Click Select to the right of the row. The details for that card then appear in the Enter hotel membership details form below.
3. Edit the details as necessary
4. Click Save. The information is updated

To delete a membership card:

1. Locate the relevant row for the card in the Existing hotel membership details area.
2. Click Delete to the right of the row. A message will ask for confirmation.
3. Click OK to delete it permanently or Cancel to keep it.

Car hire

An almost identical form is used for car hire membership cards. In the navigation area at the top, click the Car hire link.

Existing car hire membership details are listed at the top. If none has been registered, the message No cards found is displayed.

To add a membership card:

1. In the Enter car hire membership details form, click New to enable the form.
2. Click the arrow to the right of the Car hire company box and select the relevant company from the list.

   Note: This list is system configured and cannot be changed by you.

3. Correctly enter your Membership number as displayed on the card.
4. Click Save.

   The card details now appear as a row in the Existing car hire membership details area.

5. Repeat the procedure to add further membership cards.

To edit an existing card:

1. Locate the relevant row for the card in the Existing car hire membership details area.
2. Click Select to the right of the row. The details for that card then appear in the Enter car hire membership details form below.
3. Edit the details as necessary
4. Click Save. The information is updated

To delete a membership card:

1. Locate the relevant row for the card in the Existing car hire membership details area.
2. Click Delete to the right of the row. A message will ask for confirmation.
3. Click OK to delete it permanently or Cancel to keep it.

Rail

To add or edit rail card membership details, click Rail in the navigation area. Existing rail card details are supplied at the top. If none has been registered, the message No cards found is displayed.

To add a membership card:

1. In the Enter rail card details form, click New to enable the form.
2. Click the arrow to the right of the Rail card provider box and select the relevant provider from the list.

   Note: This list is system configured and cannot be changed by you.

3. Select the card option for Class.
4. Correctly enter your Rail card number as displayed on the card.
5. Type the Card expiration date exactly in the format indicated.
6. Click Save.

   The card details now appear as a row in the Existing rail card details area.

7. Repeat the procedure to add further membership cards.

To edit an existing card:

1. Locate the relevant row for the card in the Existing rail card details area.
2. Click Select to the right of the row.
3. Edit the details as necessary.
4. Click Save. The information is updated.

To delete a membership card:

1. Locate the relevant row for the card in the Existing rail card details area.
2. Click Delete to the right of the row. A message will ask for confirmation.
3. Click OK to delete it permanently or Cancel to keep it.

Ground transport

A ground transport rate code is supplied for special discounted rates when using taxis or limousines. The information supplied here is passed on to the supplier when a travel arrangment is made.

To add a ground transport rate code:

1. Click Ground Transport in the navigation area.

   Note: It is only possible to hold Ground transport rate code details for one rate code; if this has not yet been supplied, enter the details here.

2. Type the Rate code in the box provided. This is normally a six-digit number.
3. Click Save. The code is displayed below.

To edit the rate code:

1. In the Existing ground transport rate code details row, click Select. The Rate code appears in the box.
2. Edit it or replace it as required.
3. Click Save. The information is updated.

To delete rate code:

1. In the Existing ground transport rate code details row, click Delete.
2. You must confirm deletion. Click OK to delete it or Cancel to retain it.