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The Manage Expenses section of Shared Travel Services is where your requisitions, including related allowance requests and out of pocket expenses, are managed.
Top Navigation Menu
This is located at the top of the page. It is static, meaning you can select a menu item wherever you are in the application and achieve the same results. The following table outlines the function of each menu item.
Help. Select this to launch the online Help.
STS Portal. Click this to return to the main Shared Travel Services portal.
Log off. Click this to exit the Shared Travel Services portal.
Global Navigation
This displays the Manage Expense sections you have access to. Select an item here to display the more options in the left hand menu.
Home. Select this to display the menu items available to you.
Administration. This option is displayed to administrators.
Travel Expenses. This menu item allows you to view, submit and manage various statements. This option will be visible if you have a card assigned to you.
Approvals. This is visible if you have an approver role.
Reports. Select this to display the reports available to you.
Personal Settings. Click this to view or change your personal settings.
Left Hand Menu
Select an item from the menu to display more options.
Travel Request. This menu item allows you to view, submit and manage your requisitions.
Travel Expenses. This menu item allows you to view, submit and manage various statements. This option will be visible if you have a card assigned to you.
Expense Reports. This menu item gives you direct access to your expense reports.
Approvals. This item appears in your menu if you are an authorized approver. A pulsing dot indicates there are items that require your attention.
Statement Reports. Select this item to view and print card statements.
Administration. This menu item appears if you have an administrative role. Selecting this will display administration menu items.
Reports. The reports you can view from this link is determined by your role and what reports have been made available to you.
Image Library. Select this to manage the images in your library.
Report Outbox. This is the depository for PDF statements generated from the Statement Reports screen, and only appears when there is at least one item in it.
Landing Page
The landing page occupies the centre of your home page. At the top of this page is a welcome message notifying you of the last date and time you visited the page. Below this is a summary of the action, if any, you need to take for your various account types. Items that require your attention appear as red text links that take you to statements and transactions that need your action.
2018.R1