Type the department name and acronym in English, and then in French in the relevant fields.
Tip: A full list of department names and acronyms is included here.
Enter start and end dates for the department. The start date is the date that the department becomes active and the end date is the date that the department expires.
Tip: You can choose the Start and End dates at the same time by clicking and dragging on the Start date calendar.
In the Bulk extract limit field, set the maximum number of TANs that will be available for extract to a TAN register (these are created in the Offline TAN section).
If all the possible combinations for a specific TAN length have now been exhausted, choose a different one from the TAN length field. For example, if all the possible nine-length TANs had been used, you could choose a TAN length of ten.
In the TAN type field, set the type of TAN (see here for more information) that will be available for extract to a TAN register.
The TAN level 1 prefix should have been automatically generated and appear in the TAN level 1 field.
If you know the old department level 1 TAN prefix, type it into the field.
If possible, complete the Department consignee code, Basic control account number, EMT department ID, and GDS department code fields.
From the OBT department drop-down list, make a selection that matches the company in Manage Profile.
The Account active box can only be changed by an STS TAN Administrator and TANs cannot be issued until the box is checked.
If needed, type or paste any notes into the Note field.
Under the Department TAN administrator tab, click Search for Department TAN.
A popup window appears. Enter the first and/or last name in the search field of the user that you wish to make the Department TAN Administrator.
Click Search. Select the required user by clicking on it and then click the Department TAN administrator link. The user has now been assigned as the Department TAN Administrator.
Close the popup window. The user's contact details should now be displayed in the fields below the Department TAN administrator tab. Click Save changes.
Click on the Backup department TAN administrator tab and adapt the process described in steps 13 to 16 accordingly to assign a user as the Backup department TAN administrator. Click on the Emergency TAN issuer tab and repeat the process.
Click Save changes. You have now created a department, to which you can add a level 2 TAN prefix.
